In this blog post, I will show you how to create a privacy statement for your blog. It is a legal document that details how your site collects information from visitors and what to do if anything goes wrong.
Your privacy statement is an important part of your web presence. It tells your visitors what kind of information you are collecting about them and what they can expect when they visit your site. It also gives you the legal right to use their information in the future.
Do You Need One?
How to Create a Privacy Statement
- Decide what kind of information you are collecting. A privacy statement should contain all of the information that you need to collect about your visitors. If you have a blog about dog training, you may collect their name, email address, phone number, location, and whether they want to receive newsletters from you.
- Proofread. If you have proofread your privacy statement, you’ll know it’s accurate and legally sound.
To make a privacy statement, start by opening a new document on your computer. It should be big enough for you to add in your information. In this case, I’m using Microsoft Word.
Go to File > New > Blank Document. You will now see a blank page with some options in the top left corner.
In the “Page Setup” box, click the down arrow next to “Document Size.”
In the drop-down menu, select “A4 (210mm x 297mm).”
At the bottom of the box, select “Text Body.”
Once you’ve completed the text area, go to the top left corner and click on the down arrow next to “Section Break.”
In the drop-down menu, select “Page Breaks.”
In the next section, you will have some options. At the bottom right corner of this page, select “Continuous” for “Top Margin.”
Next, go to the top left corner and click on the down arrow next to “Header and Footer.”
In the drop-down menu, select “Header.”
After you’ve added your header, go to the top left corner and click on the down arrow next to “Footer.”
In the drop-down menu, select “Footer.”
Type in a simple footer. In this case, I’m going to use the same header as before.
Once you’re finished with the text areas, go to the bottom of the page and click on the down arrow next to “Section Break.”
Select “Page Breaks” from the drop-down menu.
The last step is to add some images. Go to the top left corner and click on the down arrow next to “Header and Footer.”
In the drop-down menu, select “Header” and click on “Add Header.”
Type in the image you want to use for the header and click on “Insert.”
To do this, go to the top left corner and click on the down arrow next to “Header and Footer.”
In the drop-down menu, select “Footer” and click on “Add Footer.”
Type in your URL and click on “Insert.”
- Planning. You need to decide what data you’re going to collect, how you’re going to use it, and who will have access to it. You can write this out as a list of bullet points on a piece of paper or use a program like Scrivener to make it easy to write and revise.
- Writing. You will need to think about what your main message is and write it down in a simple sentence. You don’t need to write an entire page or a long paragraph. Just write down the most important information in the most effective way possible.
- Revising. Now that you have written down the first draft, you can go back and change it until you’re happy with the final version.
- Proofreading. Make sure you proofread it for any typos, misspellings, and other errors.
- The name and address of the person who owns the site
- The purpose of the site
- Information about the site’s business practices, including what data is collected from visitors and how it is used
- What kinds of third parties are allowed to access the information and what they can do with it
- Any information the site collects from its users
- The way visitors can contact the site owner
- The legal rights of the site owner and visitors
- How visitors can opt out of having their information collected and used
Do Not Forget To Include This Keyword
A privacy statement should clearly identify your company’s privacy practices. This statement will also include contact information for you and other people involved in the site’s creation. Most people won’t read it, but you’ll need to tell your readers in plain English what information they can expect to have shared with a third party. You may want to add some type of visual, such as a graphic.